IRCS Nexus Privacy Policy

Effective Date: July 2026

Privacy Policy

IRCS Nexus is the substitute coverage and operational workflow platform for Indian Rocks Christian School (“IRCS”). This Privacy Policy explains how IRCS Nexus collects, uses, stores, and protects information used to support school operations.

Information We Collect

Depending on your role within IRCS, IRCS Nexus may collect:

  • Name
  • Email address
  • Mobile phone number
  • School or department
  • Job title
  • Profile photograph
  • Communication preferences
  • User preferences
  • Assignment history
  • Substitute availability
  • Login history
  • Audit logs
  • Device and browser information required for security purposes

How Information Is Used

Information is collected solely to support school operations, including:

  • Substitute assignment management
  • Assignment confirmations
  • Assignment reminders
  • Lesson plan notifications
  • Schedule changes
  • School operational communications
  • User authentication
  • Security monitoring
  • Reporting and analytics

IRCS Nexus does not sell, rent, or share personal information for advertising or marketing purposes.

SMS Communications

Users who explicitly opt in may receive SMS messages related to:

  • Available substitute assignments
  • Assignment confirmations
  • Assignment reminders
  • Lesson plan updates
  • Schedule changes
  • School operational notifications

Message frequency varies.

Message and data rates may apply.

Reply STOP to opt out at any time.

Reply HELP for assistance.

Authentication

IRCS Nexus uses secure authentication services provided through Google Workspace and Firebase Authentication.

Data Storage

IRCS Nexus stores operational information using Google Cloud Platform and Firebase services with appropriate administrative and technical safeguards.

Data Retention

Information is retained only as necessary to support school operations, legal obligations, auditing requirements, and historical reporting.

Third-Party Services

IRCS Nexus may integrate with:

  • Google Workspace
  • Firebase
  • Twilio
  • FACTS
  • Paylocity
  • ProdataKey (PDK)

Only the minimum information required to support school operational workflows is shared with these services.

Contact Information

Questions regarding this Privacy Policy may be directed to:

Indian Rocks Christian School
IT Department